Unlock Your Ai Workforce
Our experienced team identify high value Ai workers to fit your business. There are no limits!
Done for You – End to End
We design, build and launch your Ai workers with ZERO RISK to you. We handle it all for you.
ZERO Setup Cost
Simply pay a fixed monthly price to cover everything. No surprises, ever.
We understand the frustration of wanting to implement Ai into your business but not knowing where to start or fearing a big investment will go to waste.
With decades of commercial experience and a proven track record of scaling businesses through automation, we guide you to the opportunities that truly drive performance, without the headaches.
Passionate – Dedicated – Professional
Ai Worker and Workflow Automation Examples
A selection of Ai workflow automation examples to showcase what is possible. Every automation is bespoke to your needs, these simply offer a glimpse of the kind of solutions we can create.
Sales
Marketing
Operations
Finance / Admin
HR / People Ops.
Customer Support
IT / Systems
Management / Leadership
Plus many more…..the opportunities are endless!
How It Works
We make it easy to get started, maximise results, and keep your business moving forward.
1. Book a Free Strategy Call
We identify the most high-impact automations or build what you have in mind.
2. We Design, Build & Maintain
We design, test, build and implement everything, end to end.
3. Pay a Monthly Fixed Price
Only pay a small ongoing fee for continuous monitoring, support, and upgrades.
helping your business practically
The Impact Matrix – A Simpler Way to Start with Ai
Bringing Ai into your business should not feel overwhelming. At Activ8AI, we make it straightforward to identify and implement automation that delivers real results, without unnecessary complexity.
With years of experience working with SMEs across a wide range of industries, we know how to spot high-impact opportunities quickly. Our proven approach means you do not need to be a tech expert or waste time figuring out where to start. We guide you straight to the wins.
We begin by mapping out opportunities using our Impact Matrix – a clear visual tool that helps us prioritise based on both value and complexity. Whether the goal is saving time, increasing revenue, or improving user experience, we use this framework to focus on what is easiest to implement and delivers the most value quickly.
From there, we categorise solutions into three core types:
Automations
Simple, rule-based actions triggered by events. Ideal for things like CRM updates, task reminders, and notifications.
Ai Workflows
Smart, logic-driven processes that use AI to analyse, enrich, and adapt. Perfect for lead scoring, content summarisation, or customer routing.
Ai Agents
Autonomous systems that act like team members. They handle tasks such as qualifying leads, replying to messages, or booking meetings on your behalf.
No matter your starting point, we make the process easy, clear and fast. We design and implement AI-powered solutions tailored to your business, helping you unlock efficiency, improve performance and scale with confidence.
helping your business practically
What is Workers as a Service (WAAS)?
Workers as a Service (WAAS) is our fully managed automation model designed for busy business owners. Instead of charging big project fees and handing over complex tools you’re left to manage, we build and maintain your automations for you, end to end, on a simple monthly subscription.
You don’t need to be technical. You don’t need to manage software.
You just get working automations that save you time, every day.
Traditional
WAAS by Activ8ai
Passionate – Dedicated – Professional
Got an Ai Agent in Mind?
Tell us what you’d like your AI sales or support agent to handle, and we’ll build it for you. Whether it’s a quick chat, a rough sketch, or a written brief, we’ll turn your idea into a working solution.
We handle the design, integration and setup, all included as part of our fully managed AI agent service. No extra fees. No hassle. Just powerful automation delivered.
helping your business practically
How We Work
We don’t just hand over tools and walk away. We partner with you to understand your business goals, map out automation opportunities, and then build, test, and manage the entire process for you. There’s no need to learn new platforms, manage software, or figure out integrations, we handle it all behind the scenes.
Every workflow is designed with a commercial mindset, focused on saving time, reducing costs, and improving results.
You stay focused on running your business while we ensure everything runs smoothly in the background. With our fully managed model, you don’t get half-finished tech, you get real, working solutions that grow with your business.
helping your business practically
Who We Help
We work with ambitious small and medium-sized business owners who are ready to improve efficiency, reduce admin, and grow smarter, but don’t have time to learn complex tech or manage automation tools themselves. Whether you’re a solo operator juggling everything, a lean team scaling fast, or a more established company looking to streamline operations, we design solutions to fit your reality.
Our clients span a wide range of industries including consulting, SaaS, real estate, recruitment, coaching, education, and professional services. But they all have one thing in common, they know they could be doing things faster, better, and more profitably with automation.
If you’re spending time on repetitive tasks, using disconnected systems, or just know you’re not making the most of your tech stack, we can help. You don’t need to figure it all out, that’s our job. We build workflows that work quietly in the background while you focus on growth.
Built by a business owner, for business owners
Meet the Founder
“After 20+ years building and scaling companies from startup to exit, I’ve seen first-hand the power of automation and how technology drives growth. We recently automated over 70% of manual tasks in another business of mine, saving huge amounts of time, reducing costs, and increasing output without increasing headcount.
We worked with over 600 SMEs, and one pattern kept emerging. Business owners knew they needed to start using Ai and automation, but most didn’t know where to begin. That’s where Activ8ai was born.
I created Activ8ai to bridge the gap between knowing Ai is important and actually using it to grow your business. Most owners are too busy to learn new systems or spend thousands on risky, time-consuming projects.
That’s why we created our Workers as a Service (WAAS) model. It makes Ai automation simple, accessible, and fully managed. No steep learning curve. No upfront investment. Just practical, done-for-you workflows that deliver real results.
We don’t just experiment with Ai. We help you put it to work where it counts.”
“The businesses that win are the ones that systemise, automate, and move fast. We help you do that.”
Passionate – Dedicated – Professional
FAQs
Answers to common questions about how Activ8AI works, what’s included, and how we support your business.
Yes. We operate on a rolling monthly basis. You can cancel anytime with 30 days’ notice, no long-term contracts.
We can automate almost anything in your business that happens digitally. And if it’s not digital yet, we can often help you digitise it first so it can be automated.
The possibilities are nearly endless, but here are just a few examples of what we commonly build:
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Capturing leads from your website or ads and sending instant follow-ups
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Qualifying leads automatically based on form data or behaviour
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Sending reminders and notifications for meetings or tasks
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Creating and sending proposals or quotes in minutes
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Logging meeting notes, call summaries, or CRM updates automatically
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Assigning tasks to your team based on form submissions or sales activity
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Syncing data between tools like your CRM, calendar, spreadsheet, or inbox
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Automatically onboarding new clients with emails, docs, and scheduling
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Tagging and segmenting contacts based on their actions or needs
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Sending renewal reminders or check-ins for customer success
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Routing support requests to the right person without manual triage
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Notifying your team when deals are won, lost, or stuck
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Triggering follow-ups if a proposal hasn’t been signed
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Creating tasks when invoices are paid or missed
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Scanning documents or inputs to trigger downstream actions
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Generating reports or status updates based on live data
This is just a sample of what’s possible. If a task is repetitive, rule-based, or requires information to move from one place to another, there’s a good chance we can automate it — or digitise it first and then automate it. We’ll help you figure out the best starting points.
We proactively monitor workflows and fix issues fast, you don’t need to log into anything or troubleshoot yourself. We will usually know before you do.
No — we include and manage all required platforms and tools as part of your plan.
Not a problem. We can review your existing setup, optimise it, and build on it, or replace it entirely if needed.
Yes. We can build automations across virtually any department in your business, and more importantly, we can connect those departments together.
Whether it’s sales, marketing, operations, finance, HR, customer support, or admin, we specialise in creating workflows that move information between people, teams, and tools automatically. If it’s digital, we can probably automate it. And if it’s not, we can often help you digitise it first.
You don’t need isolated automations that live in silos. We help you create connected systems that work together, reduce duplication, and improve visibility across your entire business.
Yes. We tailor every automation to your audience, systems, and sales process, regardless of model.
Not at all. You don’t need to understand how APIs work, how to build logic flows, how to structure JSON payloads, or how to configure webhooks. You don’t need to learn n8n, Zapier, Make, or any other platform. You won’t have to worry about rate limits, authentication headers, token expiry, conditional branches, error handling, or LLM integration.
We handle all of it, strategy, build, testing, monitoring, and updates, so you get powerful automations without ever touching the tech.
No. You’ll continue using the tools you already know, we just connect and optimise them behind the scenes.
We typically deliver your first working automation within the first week and a number of ai workers within 30 days, depending on complexity, often quicker.
No, we also offer traditional pricing models such as a one-off setup fee followed by pay-as-you-go options. This gives you flexibility to choose what suits your business best. However we find that the vast majority of our clients go for the WAAS model due to its flexibility, cost effectiveness and convenience.
WAAS is built for SME owners and teams who want the benefits of automation without the technical complexity, upfront costs, or ongoing management.
All our automations are fully custom. We tailor each one to your specific needs, workflows, and tech stack, nothing is off-the-shelf. This means we build around your existing tools, challenges, and goals to make sure the solution genuinely delivers value. Our approach ensures you’re not forced to adapt to a template, but instead get automation that fits how you already work.
Absolutely. That’s what the quarterly swap-outs are for. You’ll never be stuck with something you don’t need.
We charge one flat monthly fee. No setup costs, no hidden usage fees, no surprise invoices. That fee includes everything: strategy, automation design and build, support, maintenance, updates, software and LLM usage, and quarterly workflow swap-outs.
The monthly price depends on the number and complexity of the automations you need. For some businesses, a single powerful workflow delivers huge value. Others may need two, three, or more automations running across different parts of their operations, like sales, onboarding, admin, or lead gen.
We’ll help you identify what’s most impactful during your free strategy call. From there, we tailor a plan around what’s right for your business, whether that’s starting small or scaling fast.
You always get clear pricing, full management, and a solution built to grow with you, without any technical stress or unexpected costs.
Our in-house automation experts design the overall workflows.
No, just like a SaaS platform, the automations we build are hosted and managed by us as part of your subscription. That means they remain on our infrastructure, and access ends if the subscription is cancelled.
However, if you do choose to leave and want to take your workflows with you, we can package and transfer them to your own environment for a one-time transfer fee. This includes documentation and guidance to help you maintain them independently.
Yes. Maintenance, bug fixes, LLM upgrades, and minor workflow changes are all included in your plan.
No. Since we host, manage, and monitor all workflows as part of our service, they reside within our infrastructure and aren’t directly accessible. This ensures stability, security, and hassle-free performance. If you ever decide to leave and need access, we can offer a full transfer for a one-time fee.
Definitely. In fact, automations often have the biggest ROI for lean businesses looking to scale without hiring.
Thousands — including CRMs, project management tools, email platforms, calendars, spreadsheets, and APIs. If it connects, we can automate it.
Every quarter, we review your current automations with you. If there’s a workflow you’re no longer using or one that’s not delivering enough value, we’ll replace it with a new one, designed, built, and launched just like the original. There’s no setup fee, no hidden cost, and no hassle. It’s all included in your plan, so your automation stack stays fresh, relevant, and aligned with your business as it evolves.
You get free quarterly workflow swap-outs. If one Ai becomes less relevant, we’ll replace it with a new one at no extra cost.
Just get in contact. We have a clear support channel and handle changes quickly and efficiently.
We’re industry-agnostic. Our clients span consulting, SaaS, real estate, education, coaching, wellness, and much more. The industry really doesn’t matter at all.
No problem. We offer scalable plans as your needs grow. Just let us know and we’ll tailor a package. We can simply design and implement a new automation for you and add it to your monthly plan.
Yes. Our solutions scale with you and work well across teams and workflows. Size doesn’t matter!
Yes. We’re comfortable with advanced logic, multiple tools, and full-funnel automations across business functions.
No. We’ll help you uncover high-impact automation opportunities during your free strategy session. We will understand what your business will benefit from most, prioritise, and then go away and do all the work.
Workers as a Service (WAAS) is a fully managed automation model designed to make Ai-powered workflows accessible, low-risk, and easy to implement, especially for small and medium-sized businesses.
Instead of charging you large upfront fees for consultancy, audits, or one-off projects (like most agencies do), we provide automation as an ongoing, all-inclusive service. That means we don’t just build your automations, we manage them, support them, and improve them over time.
Book your free strategy call. We’ll map out automation ideas, and if you’re a fit, we’ll get your first workflow live within the month.
Passionate – Dedicated – Professional
Endless Integrations. Seamless Automation.
We integrate and automate thousands of the world’s most popular apps across virtually every industry and use case. Whether you’re in sales, marketing, operations, finance, or customer service, we connect the tools you already use to create seamless, intelligent workflows. From CRMs and email platforms to scheduling tools, spreadsheets, databases, and AI systems, if it has an API, we can probably automate it.
