Real-time scheduling
Clients always secure their appointments instantly.
Automated call handling
Every inbound call is answered promptly and reliably.
Unified data entry
All call and scheduling details are automatically logged.
Call scheduling
Call scheduling process explained
Reduce missed business opportunities by transforming inbound calls into confirmed appointments using an Ai-powered voice receptionist. This workflow ensures each client call is responded to instantly, gathers essential details, and leverages Airtable for secure, centralised record-keeping. Integrated with Google Calendar, the solution prevents scheduling conflicts and automatically updates all relevant parties. Staff and clients receive immediate confirmation and notifications, enhancing communication flow and reducing error risk. By connecting Vapi, Airtable, and Google Calendar, companies elevate their professionalism, create a seamless appointment experience, decrease manual input, and increase both staff and client satisfaction. This end-to-end automation empowers your team to handle higher volumes of requests efficiently and provides every caller with immediate, professional assistance.
Before
- Missed or delayed client calls due to high volume.
- Manual tracking of request details in spreadsheets.
- Inconsistent scheduling and missed calendar updates.
After
- Immediate call response and intelligent appointment handling.
- Consistent data logging without manual input.
- Seamless scheduling and real-time notifications.
Passionate – Dedicated – Professional
Got an Ai Agent in Mind?
Tell us what you’d like your AI sales or support agent to handle, and we’ll build it for you. Whether it’s a quick chat, a rough sketch, or a written brief, we’ll turn your idea into a working solution.
We handle the design, integration and setup, all included as part of our fully managed AI agent service. No extra fees. No hassle. Just powerful automation delivered.
We’re Building the Future of Business Automation
Join us now and start shaping what’s next with practical, real-world Ai that actually delivers results.
Endless Possibilities Just a Call Away
We’ve made it effortless to bring automation into your business, no complexity, no steep learning curve.
Here’s how we do it:
1. Book a free strategy Call
We identify the most high-impact automations or build what you have in mind.
2. We Design, Build & Maintain
We design, test, build and implement everything, end to end.
3. Pay a Fixed Monthly Fee
Only pay a small ongoing fee for continuous monitoring, support, and upgrades.
