Save Invoice PDFs from Gmail to Google Drive

Smarter invoice management
Instant PDF storage
Invoices arrive and are immediately archived securely.
Automated data capture
Invoice details extracted and logged with no delay.
Unified digital workflow
All invoice documents maintained in one central place.
Invoice processing

Smarter invoice management

Reduce manual handling by automatically transferring invoice PDFs from Gmail to Google Drive and extracting key details using Ai. The solution checks every new email, saves attached invoices to a designated Drive folder, and updates a Google Sheet with all relevant invoice data. You benefit from improved invoice accessibility, significant time savings, fewer mistakes, and a digitally unified process that simplifies tracking, compliance, and retrieval. This workflow delivers clear visibility of all invoices, helps your team avoid missed or lost files, and provides accurate records for accounting and audits—all while allowing you to focus on core business activities instead of repetitive admin tasks.
Before
  • Invoices scattered throughout multiple emails.
  • Manual download and saving of invoice attachments.
  • Data entry errors when copying to spreadsheets.
  • Difficulty tracking or referencing specific invoices.
After
  • Invoices automatically saved, sorted, and archived in Drive.
  • Invoice details instantly extracted using Ai.
  • Data logged accurately in Google Sheets for easy tracking.
  • Seamless digital invoice management with minimal manual input.
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Live Workflows
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Years Automating
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Tasks / Month
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Hours Saved

helping your business practically

Benefits of This Workflow Automation

Reduce Manual Labour

Eliminate repetitive tasks by automating invoice downloads and record management.

Boost Accuracy

Ai-powered extraction minimises errors commonly found in manual data entry processes.

Faster Access

Find invoices instantly with searchable Google Drive folders and logged spreadsheet records.

Improve Tracking

Monitor invoices in real-time with automated logs in Google Sheets for transparent record-keeping.

Enhance Compliance

Meet audit and compliance needs by keeping invoices organised, timestamped, and securely archived.

Enable Scalability

Handle increased invoice volumes effortlessly as your business grows, without increasing workload.

Passionate – Dedicated – Professional

Got an Automation in Mind?

Just explain what you want your Ai worker to do and we will make it happen.  Chat it through with us, send us a sketch, write us an email.  Whatever is easiest for you we can work with to design and implement your automation idea, all as part of our all inclusive Ai automation service – or Workers as a service.

We’re Building the Future of Business Automation

Join us now and start shaping what’s next with practical, real-world Ai that actually delivers results.

Endless Possibilities Just a Call Away

We’ve made it effortless to bring automation into your business, no complexity, no steep learning curve.
Here’s how we do it:

1. Book a free strategy Call

We identify the most high-impact automations or build what you have in mind.

2. We Design, Build & Maintain

We design, test, build and implement everything, end to end.

3. Pay a Fixed Monthly Fee

Only pay a small ongoing fee for continuous monitoring, support, and upgrades.

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